Today’s post focuses on the same theme as the first post on how to help you organize your files within GoogleDocs. Google has incorporated the ability to make new collections (or tags). You can “put” a file in multiple collections. I find this especially helpful when I have a file that can go in many places.
To make a new collection or tag, click on Create New and then Collection
A new dialogue box will appear, asking you to rename the collection. When you make a collection the default color is Google blue. Unfortunately Google blue is also used in text documents. It can be very confusing when looking at your list of files and many of them are the Google blue. I have found it very helpful to change the colors of the collections to make them easier to spot.
To change the color of the collection, run your mouse over the new collection (in this case PLC) and a arrow will appear on the left side of the collection’s name. Click on that arrow and a new set of menu options will appear, including change color. From there you have a small number of choices for you new collection. Once something is in a collection, I choose to not show that item in home. This really helps to clean up my home page and limit the number of files that I see when I open the home page of my GoogleDocs.