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Google Black Bar Gone?

As we all know Google changes things frequently but one of the biggest changes happened over the past couple of weeks. Google used to provide a “black bar” acorss the top of every Google page to access your Google Drive (and other tools).  Now after you sign in,  on the right hand side there is a grid next to your name.

Google Grid

 

 

Click on the grid and you will see the icon for your drive.  Have a great day!

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Welcome Back!

Welcome back to another school year!  Hope you had some time to relax, enjoy family and recharge yourself.  Wanted to share a video with you on how to clean up your Google Drive by creating folders and removing items from the activity list.

Have a great week!

Kay

Google+ Tips!

Snow stormGoogle+ and the Hangouts are an effective tool for communicating across the agency (or across the office).  As I wait for the next major snow storm, it is nice to know that I don’t have to worry about traveling on Friday, as my group is planning on using Google+ Hangouts to hold our meeting.

Now that many of you have already created a Google+ account, I did a little tutorial on some of the other features of Google+, such as how to edit your circles and how to share a post with a group of people or one other person.  Which is especially helpful if you wanted to share a blog post or website with a group of people and discuss the post.

Also, a great place for help is our own AEA 267 Website, under Technology Integration, then Google Apps.   If you have a request for a specific tutorial, please let me know and I would be more than happy to post it here, as well as on the site.

If you have any questions about your Google account or need some help with a problem, please feel free to contact me or one of the other Google trainers.

Kay Schmalen
kschmalen@aea267.k12.ia.us

Brian Unruh
bunruh@aea267.k12.ia.us

Clair Judas
cjudas@aea267.k12.ia.us

Dave Schaefer
dschaefer@aea267.k12.ia.us

Jon Kruse
jkruse@aea267.k12.ia.us

Searching in Google Drive

Locating your files in your Google Drive can be overwhelming as the number of files in your Google Drive account grows.

One of my favorite resources, the Google Gooru, posted a new video today on how use the advanced search features.

As always, if you have any questions about your Google account or need some help with a problem, please feel free to contact me or one of the other Google trainers.

Kay Schmalen
kschmalen@aea267.k12.ia.us

Brian Unruh
bunruh@aea267.k12.ia.us

Clair Judas
cjudas@aea267.k12.ia.us

Dave Schaefer
dschaefer@aea267.k12.ia.us

Jon Kruse
jkruse@aea267.k12.ia.us

Uploading to Google Docs

Google Drive lets you store up to 5 GB of files in your Google Drive account.  Frequently, we have something on our computer that we want to edit as a Google document so the file will need to be uploaded to Google Drive.

Recently, Google changed their upload settings, so even if you modified your settings in the past, check the settings to make sure they are set as recommended at the end of this post.

To clarify, Google Drive allows you to upload documents with the following options:

You can upload…

  1. a Word, Excel or PPT to Google Drive so that when you upload it you can edit it as a Google Doc. You can edit it in the browser. This is the most common type of upload.
  2. a Word, Excel or PPT to Google Drive so that when you upload it, it does NOT change. It is simply a file that is stored in your Google Drive. If you want to change it, you will need to download it and open it in whatever application it was created in.
  3.  a PDF to Google Drive, so that when you upload it, Google takes a “picture of each page” and converts the page best it can to text so that you can edit it.
  4. a PDF to Google Drive, so that when you upload it, it goes NOT change.  You are storing that PDF in your Google Drive and you cannot edit it, but you can share it with others (they can’t edit it either).
  5. Any other type of file (images, Keynote, etc), but there is not a way to edit as a Google Doc.

You can tell the difference between files that Google Docs and files that are Word, PPT, or Excel by looking at the icons next to the file name.  Google Drive documents (editable in Google Drive) have the following icons:

Google Doc      Google Spreadsheet    Google Presentation- 

Lastly, check your upload settings.  To get to your upload settings, open your Google Drive, click on the gear or wheel in the upper right hand corner, then click on upload settings, please set your settings to match these in the image below.

Check out the AEA 267 Google Apps Website for additional resources. You’ll also find a list of upcoming workshops that are available in each of the AEA 267 offices.

If you have any questions, please don’t hesitate to contact one of the AEA 267 Google trainers:

Kay Schmalen (kschmalen@aea267.k12.ia,us)

Clair Judas (cjudas@aea267k12.ia.us)

Jon Kruse (jkruse@aea267.k12.ia.us)

Dave Schaefer (dschaefer@aea267.k12.ia.us)

Brian Unruh (bunruh@aea267.k12.ia.us)